Services
for
TRAILHEAD

SERVICES
Full Management Contract

Accounting and Bookkeeping Services
a) Maintain the Association financial accounts, books and records
b) Bill owners for dues and/or special assessments
c) Collect and record owners' dues payments
d) Invest trust accounts attempting to maximize security and yield
e) Prepare and mail to the Directors on a monthly basis: a monthly financial statement with a comparison to budget, a year-to-date financial statement with a comparison to budget and a balance sheet
f) Prepare a dues delinquency report on a monthly basis
g) Pay all approved Association bills when due and keep records of such payments
h) Pursue collection of all funds due the Association, using all legal means up to releasing the case to an attorney for litigation
i) Prepare audit work papers and cooperate with auditors if requested by the Board
j) Prepare an annual budget proposal for the Directors about 30 days prior to the start of the fiscal year
k) Complete long-term reserve studies utilizing information provided by Board and on-site staff
l) Complete the Association tax return at an additional charge
2. Meetings
a) Coordinate up to four meetings per year
b) Attend meetings to present financial information, answer questions and assist in decision-making process, if requested
c) Take minutes at an additional charge
3. Communications
WPM will create and maintain a website to be used as the primary communication vehicle for Board members and for homeowners. The website's home page for all associations will include: the meeting schedule, links to other sites, a Who's Who at Wildernest, and notices of interest to all homeowners. Each association's website will include: the Association's covenants, rules and regulations, meeting minutes, management services, financial statements and notices. Pictures will be included at an additional charge. Additionally, there will be no charge for the following mailings to homeowners:
a) Notices of special and annual meetings
b) Notices that involve life/safety issues
c) Violations [unless via certified mail]
d) Notices of delinquency
e) Payment/coupon books.
f) New owner information packets
g) Meeting minutes if requested by a homeowner
h) Financial statements if requested by a Board member
All other mailings will be at an additional charge.
4. Administration
a) Distribute new owner information to owners upon purchase
b) Complete affidavits to facilitate sales
c) Provide limited secretarial services to the Association President
d) Coordinate architectural review for the Directors
e) Maintain and update homeowner listings
f) Complete corporate reports as required by the Colorado Secretary of State
g) Solicit and review bids for insurance, cable TV, accounting support and trash removal and present recommendations to the Board.
5. On-Site Services
a) Remove snow and ice from the walks, stairwells and from in front of the garages & dumpster enclosures
b) Maintain common area lighting, replace missing or burnt out bulbs on a weekly basis (the bulbs are to be provided by the Association)
c) Pick up trash around dumpster areas.

Services added due to full service contract:
1. Rules and Regulation Enforcement Field complaints, issue violations and fines if necessary, follow up to ensure compliance and communicate with the Board of Directors.
2. Maintenance Coordination Collect bids and assist the Association with major maintenance projects.
3. Maintenance Coverage Provide 24/7 coverage in the event of emergencies and lock-outs.
4. Project Cleanliness Maintain the cleanliness of the complex.
5. Landscaping Provide limited grounds care to include cutting weeds three times/summer.
6. Keys Maintain keys for all units to the extent they are provided by the homeowner.