Services
for
SPYGLASS CONDOMINIUMS
A. Basic Services
1.To maintain the Association
financial accounts,books and records, to bill owners for dues and/or special
assessments,to receive and record owners dues payments; to administer Association
bank account(s)in a current and businesslike manner;to prepare a
monthly operating statement in a form prescribed by the Treasurer of the Association;to
prepare a dues delinquency list at least
monthly;to provide each Board Member with requested financial information
at least one week prior to scheduled Board Meetings;
to pay all approved Association bills when due and keep adequate records of
such payments;to pursue collection of all funds due the
Association using all legal means up to releasing the case to an attorney
for litigation;to cooperate with auditors/accountants as
hired by the Board;prepare an Annual Budget Proposal for the Directors about
30 days prior to the start of the fiscal year;
complete an annual review of the financial records by the company controller.(Note:WPM
to supply qualified bookkeeper only.All audits,tax returns,or special accounting
procedures to be done by
a CPA at the Association's expense.)
2.To provide telephone answering service 24 hours
per day,seven days per week;to assist the owners and guests with lockouts,
maintenance emergencies and rules enforcement.
3.To mail Association notices,newsletters,etc.(Postage,printing,
and paper to be WPM expense);to provide limited secretarial
work for Association business during normal working hours.
4.To enforce all rules promulgated by the Board
of Directors,to call County law enforcement authorities when deemed necessary;to
report all rules infractions or illegal activities to the Board.
5.WPM representative to attend Board of Directors
and annual meetings and report on physical and financial condition of the
Complex and Association;to aid in preparing agendas,committee reports,etc.,for
such meetings;to help plan,prepare for,and to
attend the annual owners meeting.WPM General Manager and/or Operations Manager
shall attend any meeting upon request of the
Board of Directors.(Up to 6 meetings per year.)
6.To implement and adhere to the Key Control
policy as adopted by the Board,and to maintain security procedures relating
to key
control and security.Maintain keys for each homeowner.
7.File insurance claims on behalf of the Association.
8.Complete annual corporate reports for the Colorado
Secretary of State.
9.Provide Repair &Maintenance coordination
for the Association and for the individual owners.(On-site supervision of
contractors
or consulting services provided by Repair &Maintenance Department personnel
are at an additional charge.)
10.Draft and update new owner information packets
and provide to owners upon purchase.
11.Complete special projects for the Directors
including:
a)Complete affidavits to facilitate sales
b)Research By-Laws and Declarations from time to time
c)Draft proposed Rules &Regulations
d)Complete long term major maintenance proposals
e)Coordinate architectural review for the Directors
12.Coordinate snow removal from parking lots
and sanding when needed.
13.Maintain and update homeowner listings.
14.Coordinate trash removal from the project.
15.Provide owners in WPM managed properties with
VIP cards.VIP cards can be used to obtain discounts with local vendors.
16.Assist the Association with outside contractors
attempting to negotiate as desirable arrangements as possible.Also let for
bid
the Association's property and liability insurance coverages annually.
17.Maintain a $500,000.00 fidelity bond at WPM's
expense.
B. Additional Services
Additional services are those services provided
by Property Management personnel assigned to Spyglass,as well as services
provided by other Property Management personnel on a limited basis.The additional
services listed below are charged on an hourly basis and the services can
be changed as the Directors see fit:
1.Maintain the landscaping to include trimming
the grass and watering the trees [if necessary ].
2.Maintain the cleanliness of all the common
areas.
3.Remove snow and ice from the common element
walkways and stairwells.
4.Maintain common area lighting.
5.Complete fall and spring checklists to insure
project is properly prepared for winter in fall and primarily for energy
conservation purposes in the spring.
6.Other services as the Directors dictate within
the capability of the property manager assigned to the property.