Services
for
SPYGLASS CONDOMINIUMS

 

A. Basic Services

1.To maintain the Association financial accounts,books and records,
to bill owners for dues and/or special assessments,to receive and
record owners dues payments; to administer Association bank
account(s)in a current and businesslike manner;to prepare a
monthly operating statement in a form prescribed by the Treasurer
of the Association;to prepare a dues delinquency list at least
monthly;to provide each Board Member with requested financial
information at least one week prior to scheduled Board Meetings;
to pay all approved Association bills when due and keep adequate
records of such payments;to pursue collection of all funds due the
Association using all legal means up to releasing the case to an
attorney for litigation;to cooperate with auditors/accountants as
hired by the Board;prepare an Annual Budget Proposal for the
Directors about 30 days prior to the start of the fiscal year;
complete an annual review of the financial records by the company
controller.(Note:WPM to supply qualified bookkeeper only.All
audits,tax returns,or special accounting procedures to be done by
a CPA at the Association's expense.)

2.To provide telephone answering service 24 hours per day,seven
days per week;to assist the owners and guests with lockouts,
maintenance emergencies and rules enforcement.

3.To mail Association notices,newsletters,etc.(Postage,printing,
and paper to be WPM expense);to provide limited secretarial
work for Association business during normal working hours.

4.To enforce all rules promulgated by the Board of Directors,to call
County law enforcement authorities when deemed necessary;to
report all rules infractions or illegal activities to the Board.

5.WPM representative to attend Board of Directors and annual
meetings and report on physical and financial condition of the
Complex and Association;to aid in preparing agendas,committee
reports,etc.,for such meetings;to help plan,prepare for,and to
attend the annual owners meeting.WPM General Manager and/or
Operations Manager shall attend any meeting upon request of the
Board of Directors.(Up to 6 meetings per year.)

6.To implement and adhere to the Key Control policy as adopted by
the Board,and to maintain security procedures relating to key
control and security.Maintain keys for each homeowner.

7.File insurance claims on behalf of the Association.

8.Complete annual corporate reports for the Colorado Secretary of
State.

9.Provide Repair &Maintenance coordination for the Association
and for the individual owners.(On-site supervision of contractors
or consulting services provided by Repair &Maintenance
Department personnel are at an additional charge.)

10.Draft and update new owner information packets and provide to
owners upon purchase.

11.Complete special projects for the Directors including:
a)Complete affidavits to facilitate sales
b)Research By-Laws and Declarations from time to time
c)Draft proposed Rules &Regulations
d)Complete long term major maintenance proposals
e)Coordinate architectural review for the Directors

12.Coordinate snow removal from parking lots and sanding when
needed.

13.Maintain and update homeowner listings.

14.Coordinate trash removal from the project.

15.Provide owners in WPM managed properties with VIP cards.VIP
cards can be used to obtain discounts with local vendors.

16.Assist the Association with outside contractors attempting to
negotiate as desirable arrangements as possible.Also let for bid
the Association's property and liability insurance coverages
annually.

17.Maintain a $500,000.00 fidelity bond at WPM's expense.

B. Additional Services

Additional services are those services provided by
Property Management personnel assigned to Spyglass,as well as services
provided by other Property Management personnel on a limited basis.The
additional services listed below are charged on an hourly basis and the
services can be changed as the Directors see fit:

1.Maintain the landscaping to include trimming the grass and
watering the trees [if necessary ].

2.Maintain the cleanliness of all the common areas.

3.Remove snow and ice from the common element walkways and
stairwells.

4.Maintain common area lighting.

5.Complete fall and spring checklists to insure project is properly
prepared for winter in fall and primarily for energy
conservation purposes in the spring.

6.Other services as the Directors dictate within the capability of the property manager assigned to the property..