Services
for
RYAN GULCH ESTATES

 

 

A) ACCOUNTING AND BOOKKEEPING SERVICES:
1. Maintain the Association's financial accounts, books and records.
2. Bill owners for dues and/or special assessments.
3. Collect and record owners' dues payments.
4. Invest trust accounts attempting to maximize security and yield.
5. Prepare and mail to the Directors on a monthly basis: a financial statement with a comparison to budget, a year-to-date financial statement with a comparison to budget, and a balance sheet.
6. Prepare a dues delinquency report on a monthly basis.
7. Pay all Association bills when due and keep records of such payments.
8. Pursue collection of all funds due to the Association, using all legal means up to releasing the case to an attorney for litigation.
9. Prepare audit work papers and cooperate with auditors if requested by the Board.
10. Prepare an annual budget proposal for the Directors about 30 days
prior to the start of the fiscal year.
11. Complete long-term reserve studies utilizing information provided by the Board.
12. Complete the Association tax return at an additional charge.

B) MEETINGS:
1. Coordinate meetings, (up to 4/year).
2. Attend meetings to present financial information, answer question, and assist in the decision making process if requested.
3. Take minutes at an additional charge. [If requested.]

C) ADMINISTRATION:
1. Distribute new owner information to owners upon purchase.
2. Complete affidavits to facilitate sales.
3. Maintain and update homeowner listings.
4. Complete corporate reports as required by the Colorado Secretary of State.
5. Solicit and review bids for: insurance, cable TV and trash removal.
6. Co-ordinate and direct common area maintenance [to include WPM and/or outside
contractors].

D) COMMUNICATON:
1. WPM will create and maintain a website to be used as the primary communication vehicle for Board members and for homeowners.

The website's home page for all associations will include: the meeting schedule, links to other sites, a Who's Who at Wildernest, and notices of interest to all homeowners. Each association's website will include: the Association's covenants, rules and regulations, meeting minutes, management services, financial statements and notices. Pictures will be included at an additional charge.

Additionally, there will be no charge for the following mailings to homeowners:
1. Notices of special and annual meetings.
2. Notices that involve life/safety issues.
3. Violations [unless via certified mail].
4. Notices of delinquency.
5. Payment/coupon books.
6. New owner information packets.
7. Meeting minutes if requested by a homeowner.
8. Financial statements if requested by a Board member.