Lookout
Ridge Townhomes
Management Services
Wildernest Property Management (WPM) is the managing agent for Lookout Ridge Townhomes Homeowners Association. Our offices are located at the base of Buffalo Mountain at 204 Wildernest Road, Silverthorne, Colorado 80498. If you have newly purchased a unit at Lookout Ridge, or are a current owner and wish to sign up for one of the services provided by WPM, please click on the appropriate from in the table below. This information, and a Welcome Letter are also included in New Owner packets mailed to purchasers.
| Owner Address Update Form | Automatic Dues Payment Information | |
| Request for Security Checks | Automatic Dues Payment Signup Form | Pre-Approval Signup Form |
Per the current Service Management Agreement, Wildernest Property Management provides the services listed below through its managers, employees, and personnel. A printer friendly copy of these services can be accessed by clicking here.
Per the Service Management Agreement with Wildernest Property Management (WPM) certain services are included in the management fee. WPM shall have the responsibility for the day-to-day operation and management of the Complex, for the maintenance of the common elements thereon, and for coordinating all activity associated with the Complex with the advice and consent of the Board of Directors, more specifically:
A) Provide on a twice per month basis
a daytime check of each unoccupied unit. This inspection to consist of:
1. Ring doorbell and if no answer, enter unit.
2. Check visually for proper appearance (vandalism, etc.).
3. Verify boiler is operating properly and check thermostat setting.
4. Verify electrical and water operation.
5. Contact owner or owners' representative if any problems.
6. Take emergency measures when required.
B) Maintain accurate logs properly reflecting all unit inspections made and
the results of the inspections. Such logs shall be kept on file for the term
of the contract and shall be available at all reasonable times for examination
by the Owners and/or Directors.
C) Periodically, inspect the exterior of all buildings, adjacent grounds and take such reasonable prompt action so as to preserve the tidiness and order of the entire complex. The policing of litter from interior and exterior public use areas shall be accomplished by Agent's personnel. Agent shall also identify to the Directors such maintenance and repairs as may be necessary to preserve the physical desirability and condition of the complex.
D) In the event of an emergency requiring immediate repairs to preserve the safety and health of persons, or the property of the Association or of any unit owner(s), the Agent shall cause necessary repairs to be made, by qualified specialists, and will charge the actual cash expense thereof to the owner of the items repaired or to the Association for commonly owned property. The determination of what constitutes an "emergency" as used in this Agreement shall be made by the Agent.
E) On a regular basis, inspect all dumpsters and whenever necessary coordinate or provide trash removal such that there is not an overflow on the premises.
F) Provide 24 hour per day, 7 days per week answering service and on-call personnel for lockouts and maintenance emergencies.
G) Coordinate an early morning pass through the parking lot(s) to remove snow and/or sanding of entranceways to allow occupants to egress the property as needed in the opinion of the Agent.
H) As determined by Agent, remove snow and ice from common walkways and stairways.
I) Maintain grounds to include removal of weeds in designated areas on designated dates. Dates and areas to be agreed upon separately. (Noxious weed control at an additional charge.)
J) Maintain common area lighting, replace missing and/or burned out bulbs on a weekly basis.
K) Maintain the cleanliness, temperature,
and chemical balance of the hot tubs.
L) Maintain keys for each homeowner to the extent they are provided by the
homeowner.
M) Enforce house Rules and Regulations, to include maintaining parking control, and with the approval of Directors have unauthorized vehicles removed from the parking areas within the limits of the law. All expenses for such actions will be borne by the Association.
N) Draft and update new owner information "Welcome Packet" and distribute to owners following closing date.
O) Continually maintain and update homeowner listings.
P) File insurance claims on behalf of the Association and on behalf of the Owners, at an additional charge.
Q) Assist the Association with outside contractors attempting to negotiate as desirable arrangements as possible. Also let for bid the Association's property and liability insurance coverage annually.
R) Complete special projects for the
Directors. Examples include:
1. Complete affidavits to facilitate sales.
2. Research Bylaws and Declarations from time to time.
3. Complete long term major maintenance plans.
4. Provide limited secretarial service for the Directors.
5. Coordinate architectural review.
S) Accounting/Bookkeeping services include:
1. Maintain the Association's financial accounts, books and records.
2. Collect, record and bill owners for dues and/or special assessment payments.
3. Administer Association bank accounts in a current and businesslike manner.
Separate accounts are maintained for each Association.
4. Prepare and post on the website: a monthly financial statement with a comparison
to budget, a year-to-date financial statement with a comparison to budget,
and a balance sheet.
5. Prepare a dues delinquency report on a monthly basis.
6. Pay all Association bills when due and keep records of such payments.
7. Pursue collection of all funds due to Association using all legal means
up to releasing the case to an attorney for litigation.
8. Cooperate with auditors/accountants as hired by the Directors.
9. Prepare an annual budget proposal for the Directors about 30 days prior
to the start of the fiscal year.
10. Carry on all necessary correspondence and maintain all records necessary
for conduct of the Association business.
11. Assist in the budgetary process. Agent will not be responsible for any
annual audit by an independent CPA firm, nor for any expenses or employee
time incurred in working with an independent CPA firm. Agent agrees to allow
the Directors or his designated representative to inspect Agent's records
pertaining to the Association, during normal business hours.
12. Complete annual reports for the Colorado Secretary of State.
T) Create and maintain a website to be used as the primary communication vehicle
for Board members and for homeowners. The website' home page for all associations
will include: the meeting schedule, links to other sites, a Who's Who at Wildernest,
and notices of interest to all homeowners. Each association's website will
include: The Association's covenants, rules and regulations, meeting minutes,
management services, financial statements and notices. Additionally, there
will be no charge for the following mailings to homeowners:
a) Notices of special and annual meetings.
b) Notices that involve life/safety issues.
c) Violations (unless via certified mail).
d) Notices of delinquency.
e) Payment/coupon books.
f) New owner information packets.
g) Meeting minutes if requested by a homeowner.
h) Financial statements if requested by a Board member.
All other mailings will be at an additional charge.
This page last updated August 7, 2007 .