Services for
HOMES ON THE PRESERVE

 

A) ACCOUNTING AND BOOKKEEPING SERVICES:
1. Maintain the Association financial accounts, books and records.
2. Bill owners for dues and/or special assessments.
3. Collect and record owners' dues payments.
4. Invest trust accounts attempting to maximize security and yield.
5. Prepare and mail to the Directors on a quarterly basis: a quarterly financial statement with a comparison to budget, a year-to-date financial statement with a comparison to budget, and a balance sheet.
6. Prepare a dues delinquency report on a monthly basis.
7. Pay all approved Association bills when due and keep records of such payments.
8. Pursue collection of all funds due the Association, using all legal means up to releasing the case to an attorney for litigation.
9. Prepare audit work papers and cooperate with auditors if requested by the Board.
10. Prepare an annual budget proposal for the Directors about 30 days prior to the start of the fiscal year.
11. Complete long-term reserve studies utilizing information provided by Board.
12. Complete the Association tax return at an additional charge.
13. Assist with filing of insurance claims, if needed, at an additional charge.

B) MEETINGS:
1. Attend meetings to present financial information, answer questions and assist in
decision making process if requested.
2. Take minutes and mail to homeowners, at an additional charge.

C) ADMINISTRATION:
1. Distribute new owner information to owners upon purchase.
2. Complete affidavits to facilitate sales
3. Maintain and update homeowner listings.
4. Complete corporate reports as required by the Colorado Secretary of State.

D) MAJOR MAINTENANCE
1. Assist the Association with the selection of contractors for major maintenance projects.