HOMESTEAD AT THREE PEAKS
SERVICES
A. Basic Services
1. To maintain the Association financial accounts, books and records, to bill
owners for dues and/or special assessments, to receive and record owners
dues payments; to administer Association bank account(s) in a current and
businesslike manner; to prepare a monthly operating statement; to prepare
a
dues delinquency list at least monthly; to provide each Board Member with
requested financial information at least one week prior to scheduled Board
Meetings; to pay all approved Association bills when due and keep adequate
records of such payments; to pursue collection of all funds due the Association
using all legal means up to releasing the case to an attorney for litigation;
to
cooperate with auditors/accountants as hired by the Board; prepare an Annual
Budget Proposal for the Directors about 30 days prior to the start of the
fiscal
year; and to complete an annual review of the financial records by the company
controller. (Note: WPM to supply qualified bookkeeper only. All audits, tax
returns, or special accounting procedures to be done by a CPA at the
Association’s expense.)
2. To provide telephone answering service 24 hours per day, seven days per week
3. Create and maintain a website to be used as the primary communication
vehicle
for Board members and for homeowners. The website’ home page for all
associations will include: the meeting schedule, links to other sites, a Who’s
Who at Wildernest, and notices of interest to all homeowners. Each
association’s website will include: The Association’s covenants,
rules and
regulations, meeting minutes, management services, financial statements and
notices. Pictures will be included at an additional charge. Additionally,
there
will be no charge for the following mailings to homeowners:
a) Notices of special and annual meetings
b) Notices that involve life/safety issues.
c) Violations (unless via certified mail)
d) Notices of delinquency
e) Payment/coupon books.
f) New owner information packets
g) Meeting minutes if requested by a homeowner.
h) Financial statements if requested by a Board member.
All other mailings will be at an additional charge.
4. To enforce all rules promulgated by the Board of Directors,
to call County law
enforcement authorities when deemed necessary, to report all rules infractions
or illegal activities to the Board.
5. WPM representative to attend Board of Directors meetings
and annual meetings
and report on physical and financial condition of the Complex and Association;
to aid in preparing agendas, committee reports, etc., for such meetings; to
help
plan, prepare for, and to attend the annual owners meeting. WPM General
Manager and/or Operations Manager shall attend any meeting upon request of
the Board of Directors. (Up to 2 meetings per year.)
6. To implement and adhere to the Key Control policy as adopted
by the Board,
and to maintain security procedures relating to key control and security.
Maintain keys for each homeowner.
7. File insurance claims on behalf of the Association, for an additional charge.
8. Complete annual corporate reports for the Colorado Secretary of State.
9. Provide Repair & Maintenance coordination for the Association
and for the
individual owners.
10. Coordinate trash removal from the project.
11. Draft and update new owner information packets and provide
to owners upon
purchase.
12. Complete special projects for the Directors including:
a) Complete affidavits to facilitate sales
b) Research By-Laws and Declarations from time to time.
c) Draft proposed Rules & Regulations.
d) Complete energy conservation studies and audit public service billings.
e) Coordinate architectural review for the Directors.
13. Coordinate snow removal from parking lot and sanding when needed.
14. Assist the owners and guests with lockouts, emergency message delivery,
rules
enforcement and maintenance emergencies.
15. Maintain and update homeowner listings.
16. Assist the Association with outside contractors attempting to negotiate
as
desirable arrangements as possible. Also let for bid the Association’s
insurance
coverage’s annually.
17. Maintain a fidelity bond at WPM’s expense
B. Additional Services - Additional services are those
services provided by Property
Management personnel assigned to Homestead at Three Peaks as well as services
provided by other Property Management personnel on a limited basis. The
additional services listed below are charged on an hourly basis and the services
can
be changed as the Directors see fit.
1. To perform routine and preventive maintenance to include landscape
maintenance, for example: trimming grass, cutting weeds, watering shrubs and
trees, snow shoveling; picking up trash; and maintaining the cleanliness of
the
entire complex.
2. To perform general administrative duties including conducting an inventory
of
Association equipment annually; undertaking and supervising special projects
as directed by the Board; supervision of outside contractors.
C. Outside Contractors/Services - WPM shall contract for and maintain services
for,
major snow removal, trash, and other services deemed necessary by the Board.
Such services shall be contracted for in the Association name and shall be
at the
Association’s expense.
D. Purchase on Behalf of the Association - WPM shall purchase and maintain
at the
Association expense such equipment, tools, appliances, materials, and supplies
as
are necessary to maintain the common elements of the Complex. All such
purchases shall be made in the name of the Association and, except for
emergencies, shall be consistent with the Association’s most recent approved
budget. All available discounts, commissions, or rebates shall be obtained
for the
credit of the Association.
E. Budgets (Basic Service) - WPM shall, under the direction of the Association
Treasurer, prepare and present to the Board, at least two weeks prior to stipulated
regular Board meetings, an operating budget setting forth an itemized coming
year.
Said budgets shall serve as the basis for Owner assessments and as the major
fiscal control under which WPM shall operate.
This page last updated February 16, 2007