Services
1. To maintain the Association financial accounts, books and records, to bill
owners for dues and/or special assessments, to receive and record owners dues
payments; to administer Association bank account(s) in a current and businesslike
manner; to prepare a monthly operating statement; to prepare a dues delinquency
list at least monthly; to provide each Board Member with requested financial
information at least one week prior to scheduled Board Meetings; to pay all
approved Association bills when due and keep adequate records of such payments;
to pursue collection of all funds due the Association using all legal means
up to releasing the case to an attorney for litigation; to cooperate with auditors/accountants
as hired by the Board; prepare an Annual Budget Proposal for the Directors about
30 days prior to the start of the fiscal year; and to complete an annual review
of the financial records by the company controller. (Note: WPM to supply qualified
bookkeeper only. All audits, tax returns, or special accounting procedures to
be done by a CPA at the Association's expense.)
2. To provide telephone answering service 24 hours per day, seven days per week.
3. Create and maintain a website to be used as the primary communication
vehicle for Board members and for homeowners. The website' home page for all
associations will include: the meeting schedule, links to other sites, a Who's
Who at Wildernest, and notices of interest to all homeowners. Each association's
website will include: The Association's covenants, rules and regulations, meeting
minutes, management services, financial statements and notices. Pictures will
be included at an additional charge. Additionally, there will be no charge for
the following mailings to homeowners:
a) Notices of special and annual meetings.
b) Notices that involve life/safety issues.
c) Violations (unless via certified mail).
d) Notices of delinquency.
e) Payment/coupon books.
f) New owner information packets.
g) Meeting minutes if requested by a homeowner.
h) Financial statements if requested by a Board member.
All other mailings will be at an additional charge.
4. To enforce all rules promulgated by the Board of Directors, to call County law enforcement authorities when deemed necessary; to report all rules infractions or illegal activities to the Board.
5. WPM representative to attend Board of Directors meetings and annual meetings and report on physical and financial condition of the Complex and Association; to aid in preparing agendas, committee reports, etc., for such meetings; to help plan, prepare for, and to attend the annual owners meeting. WPM General Manager and/or Operations Manager shall attend any meeting upon request of the Board of Directors. (Up to 4 meetings per year.)
6. To implement and adhere to the Key Control policy as adopted by the Board, and to maintain security procedures relating to key control and security. Maintain keys for each homeowner.
7. File insurance claims on behalf of the Association, for an additional charge.
8. Complete annual corporate reports for the Colorado Secretary of State.
9. Provide Repair & Maintenance coordination for the Association and for the individual owners.
10. Coordinate trash removal from the project.
11. Draft and update new owner information packets and provide to owners upon purchase.
12. Complete special projects for the Directors including:
a) Complete affidavits to facilitate sales.
b) Research By-Laws and Declarations from time to time.
c) Draft proposed Rules & Regulations.
d) Complete energy conservation studies and audit public service billings.
e) Complete long-term major maintenance proposals.
f) Coordinate architectural review for the Directors.
13. Coordinate snow removal from parking lot and sanding when needed.
14. Assist the owners and guests with lockouts, emergency message
delivery, rules enforcement and maintenance emergencies.
15. Maintain and update homeowner listings.
16. Assist the Association with outside contractors attempting to negotiate as desirable arrangements as possible. Also let for bid the Association's property and liability insurance coverage's annually. WPM will attempt to achieve the savings detailed on Exhibit A to this agreement.
17. Maintain a fidelity bond at WPM's expense.